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Division 1: Planning & Policy Implementation

A step-by-step guide based on L. Ron Hubbard's Management Technology

Step 1: Define the Purpose and Functions of Division 1

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Introduction to Division 1

Welcome to the Division 1 Planning App. This tool will guide you through the process of defining the purpose and functions of your Planning and Policy division according to L. Ron Hubbard's management principles.

Hubbard's Insight: "A division without a clearly stated purpose has no guide for policy creation and will ultimately fail to produce valuable final products."

This step is foundational for building an effective Division 1 that will guide your entire training and development company through sound policy and planning.

Before You Begin

Make sure you have:

  • Your company's overall mission statement
  • Organizational goals and objectives
  • Access to key stakeholders for input
  • Understanding of current challenges in policy and planning

Key terms you'll encounter include:

  • HatThe full description of responsibilities and duties of a post or position.
  • Valuable Final Product (VFP)The end result of a production cycle that has exchange value and contributes to organizational survival.
  • PolicyRecorded and established operating guidance derived from successful experience, designed to resolve specific organizational problems.
  • StatisticsNumerical measures that reflect production, effectiveness, or valuable final products.

Mission Statement Development

The mission statement for Division 1 should clearly express its purpose and how it contributes to your organization's overall success.

Hubbard's Insight: "Purpose is the guiding factor in all successful activities. Without it, confusion reigns."

Workshop Questions

Answer these key questions to help formulate your mission statement:

Draft Your Mission Statement

Using your responses above, craft a concise mission statement (1-2 sentences):

Example Mission Statement:

"Division 1 creates, maintains, and disseminates policies and plans that standardize operations, resolve administrative barriers, and ensure the organization delivers consistent, high-quality training services that achieve measurable results for clients."

Primary Responsibilities Identification

Document the core functions of Division 1 to ensure all essential activities are covered.

Hubbard's Insight: "Every division must have clearly defined products and specific responsibilities for producing them."

Core Functions

Identify the primary functions of Division 1 in your organization:

Policy Development and Maintenance

Organizational Planning

Standards Creation and Enforcement

Documentation Management

Compliance Oversight

Cross-Divisional Coordination

Statistical Measurements

Define how you will measure the effectiveness of Division 1:

Strategic Alignment Documentation

Ensure Division 1 is properly aligned with organizational goals and demonstrates clear value.

Hubbard's Insight: "A division that cannot demonstrate how it contributes to organizational survival is not properly designed."

Company Goals Correlation

Create a matrix showing how Division 1 functions support specific company objectives:

Company Goal 1:

Company Goal 2:

Company Goal 3:

Success Metrics Definition

Establish how Division 1's effectiveness will be measured:

Value Proposition Articulation

Document how Division 1 provides value to different stakeholders:

Hat Write-Ups Development

Create detailed job descriptions for key positions within Division 1.

Hubbard's Insight: "A hat must be specific enough that the person can actually DO the job, not just understand it conceptually."

Position Identification

List the key positions needed within Division 1:

Sample Hat Write-Up Template

Use this template to create hat write-ups for each position:

Position Title:

Post Purpose:

Valuable Final Products:

Organizational Position:

Statistical Measurements:

Key Duties and Responsibilities:

Communication Lines:

Hubbard's Hat Write-Up Tips:

  • Use action verbs and concrete language
  • Include all aspects of a position, including unusual situations
  • Begin with the purpose to ensure proper focus
  • Define position-specific statistics
  • Include cross-references to related positions
  • Organize with most essential functions first

Implementation Steps

Plan how you will integrate Division 1's purpose and functions into your organization.

Hubbard's Insight: "Policy is of little use if it is not known, understood, and applied by those it is meant to guide."

Documentation Compilation

Plan how you will compile all Division 1 elements into a comprehensive charter:

Communication Plan

Outline how you will introduce Division 1's purpose to all staff:

Review Schedule

Set a timeline for reviewing Division 1's purpose and functions:

Integration Checklist

Use this checklist to ensure complete implementation:








Export & Review

Review your completed Division 1 setup and export for implementation.

Hubbard's Insight: "The final test of any administrative action is whether it produces the intended results in real operations."

Summary Review

Your Division 1 planning includes:

  • Mission Statement: [Not yet completed]
  • Core Functions: [Not yet completed]
  • Statistical Measurements: [Not yet completed]
  • Key Positions: [Not yet completed]
  • Strategic Alignment: [Not yet completed]
  • Implementation Plan: [Not yet completed]

Final Validation

Export Options

Next Steps:

After completing Step 1, you should proceed to implementing the organizational structure for Division 1 (Step 2) and developing policy creation standards (Step 3).

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